0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2021-07-20 19:30

3. Reports & Standing Items

  • Financial Situation as of 2021-06-14 (Peter)

    • Balances:
      • Cash box
        • $313.10 current, $694.60 start of year ($582.60 start 2020)
      • Business Debit Card
        • $44.26 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4252.96 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
        • $40.86 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $4651.18 (was $4886.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $20.00 this month, $104.50 last, $282.50 this year
      • Expense
        • $105.64 this month, $47.70 last, $377.53 this year
      • Net Proceeds
        • ($85.64) this month, $56.80 last, ($95.03) this year
    • Outstanding:
      • Income
        • $60 cash entrance fees received at Car Rally
        • $100 membership & donations received today
      • Expense
        • $44 cash spent on prizes/food
      • Payables
        • $0.00
      • Receivables
        • $31.00 cash being held by Nick as petty cash/float ($15.00 of receipts at last meeting)
      • Transfers
        • $0.00

  • Membership Situation as of 2021-06-15 (Margaret) 3 renewals since last committee meeting

  • Membership trends as of 2021-06-15 (Margaret) x Current Paid Members 32, previous month was 32 x Overdue Members 3, previous month was 1 x Expired Members 307, previous month was 308 x Members on meetup.com 454, previous month 450

4. Events Status

  • Review of recent events

    • May

      • 2021-05-09 1200–1600 admin busy bee

        • ACTION: Peter/Nick: update committee position email aliases @plug.org.au
        • DONE

      • 2021-05-31 PLUG in the Pub

        • Broken Hill Hotel, Victoria Park
          • a bit noisy
    • June
      • Second Tuesday 2021-06-08 Benjamin on riff.cc
        • Benjamin presented from home via BBB
        • Need test run with presenter at least 10 minutes before start time to resolve any problems
        • Some brief network glitches, recording seems good
        • An out-of-band feedback channel is helpful
        • We discovered that the headphone output on the AV laptop was faulty (something we had not tested in our testing for in-person setup)
        • 9 attendees in person, 1? online
        • follow-up request from someone who couldn’t attend for a recording.
        • ACTION: get James some credentials to upload original meeting recordings.
      • Second Sunday 2021-06-13 PLUG+POSH hack afternoon
        • Event was cancelled this month.

  • Forthcoming events

    • June
      • Third Sunday 2021-06-20 PLUG Jitsi party
    • July
      • Second Sunday 2021-07-11 PLUG+POSH hack afternoon
      • Second Tuesday 2021-07-13
        • Only two talks offered so far (Harry and Margaret)
        • BBB - feature overview, demo PDF slideshows?
      • 2021-07-26 PLUG in the Pub
      • ACTION: Margaret to update calendar
      • ACTION: James to update MeetUp
    • August
    • September
    • October
      • Quiz Night? Ben to MC.
        • Moved from May/August - needs more prep time?
        • New venue needed (Belgian Beer now require minimum of 60 people for Le Roi)
          • Prince Lane Bar? 356 Murray St, Perth (previously Carnegie’s)
          • Durty Nellie’s? Shafto Lane, Perth
          • Generous Squire? Shafto Lane, Perth
          • ACTION: Margaret to contact Generous Squire
        • Paul is happy to help organise
        • Margaret can contribute at least one round of questions
        • Sponsors wanted
          • ACTION: Margaret to email list once date/venue are fixed.
        • If others want to help, let us know

  • Future:

    • Foreman (Wings)
      • No timeline yet
    • MooseFS Expansion (Wings)
    • PLUG AV hack sessions
      • Piggyback on PLUG+POSH Second Sundays for starters, but announce an AV session for… ?
      • Could announce one by email (av@plug, plug@plug) as a AV/admin focused event
    • PLUG-in-the-Pub possibilities:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • ACTION: Paul: Needs to cash the load and go cheque $34.73

    • Status I will endeavour to get this done by February.

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Domain name renewed 2021-06-04, ref: Invoice 0459

    • ACTION: Peter to initiate payment

  • Bank account signatories

    • Patrick’s card is with Benjamin until pickup

  • Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements

  • ACTION: Nick: Update BBB friendly URL, test after this meeting: https://meetings.ucc.asn.au/b/plug - DONE

  • Communications - if you do something that will result in an email to committee@plug.org.au (e.g. make a purchase on PLUG’s behalf, request a password reset), please send an email to committee@plug.org.au so that we know it is genuine.

6. New General Business

7. Meeting closed by Margaret at 21:06.