0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2021-08-24 19:30
    • (postponed 1 week)

3. Reports & Standing Items

  • Financial Situation as of 2021-07-19 (Peter)

    • Balances:
      • Cash box
        • $353.10 current, $694.60 start of year ($582.60 start 2020)
      • Business Debit Card
        • $189.94 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4246.96 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
        • $40.86 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $4830.86 (was $4846.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $106.00 this month, $160.00 last, $588.50 this year
      • Expense
        • $32.32 this month, $115.64 last, $463.85 this year
      • Net Proceeds
        • $73.68 this month, $44.36 last, $124.65 this year
    • Outstanding:
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Unreconciled
        • $49.00 cash to be added to cash box
        • $31.00 previously held as float potentially reducing donation income this month
        • Income vs Total Assets ACTION: Peter to investigate Gnucash discrepancies

  • Membership Situation as of 2021-07-20 (Margaret)

    • 2 renewals since last committee meeting

  • Membership trends as of 2021-06-15 (Margaret) [EDIT: Date was 2021-07-20]

    • Current Paid Members 25, previous month was 32
    • Overdue Members 7, previous month was 3
    • Expired Members 309, previous month was 307
    • Members on meetup.com 458, previous month 454

4. Events Status

  • Review of recent events

  • June

    • ACTION: get James some credentials to upload original meeting recordings
      • Still TODO
      • Some recordings in S3 storage

  • July

    • Second Sunday 2021-07-11 PLUG+POSH hack afternoon
    • Second Tuesday 2021-07-13
      • Three lightning talks, including an online speaker
      • More issues with AV equipment
      • Can we get a more direct alternative speaker microphone?
      • Wanted: build up node2 and node3
      • Streamline with a small mixer that would take XLR microphones
      • 6 attendees in person, plus online speaker

  • Forthcoming events

    • 2021-07-26 PLUG in the Pub

      • Little Island Brewing, CBD (The Island Brew House)
      • Florence Hummerston Building, 1 Valdura Place, Elizabeth Quay, Perth WA 6000
      • https://www.theislandeq.com.au/

    • ACTION: Margaret to update calendar DONE

    • ACTION: James to update MeetUp DONE

    • August

      • Second Tuesday 2021-08-10
        • Chris McCormick has expressed interest in giving a talk (email 2021-06-20)
        • Has just provided more info
          • Title: Free Software vs commercial - why not both?
          • Description: a survey of some ways people are building sustainable businesses on top of FLOSS.
            • ACTION Margaret to confirm with Chris, and get permission to stream and record via BBB

    • September

      • General hack session? Installfest?
      • Gaming on Linux?

    • October

      • Quiz Night? Ben to MC.
        • Prince Lane Bar? 356 Murray St, Perth (previously Carnegie’s)
        • ACTION: Margaret to ring for more details and book if appropriate
        • Generous Squire? Shafto Lane, Perth
          • $150 venue hire, has HDMI TV
        • ACTION: Margaret to contact Generous Squire - done
        • Paul is happy to help organise
        • Margaret can contribute all questions
        • Sponsors wanted
          • ACTION: Margaret to email list once date/venue are fixed.
        • If others want to help, let us know

  • Future:

    • Foreman (Wings)
      • No timeline yet
    • MooseFS Expansion (Wings)
    • PLUG AV hack sessions
      • Piggyback on PLUG+POSH Second Sundays for starters, but announce an AV session for… ?
      • Could announce one by email (av@plug, plug@plug) as a AV/admin focused event
    • PLUG-in-the-Pub possibilities:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • ACTION: Paul: Needs to cash the load and go cheque $34.73

    • Status I will endeavour to get this done by February.

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Bank account signatories

    • Patrick’s card is with Benjamin until pickup

  • Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

6. New General Business

  • Vince - membership
    • ACTION: Nick will followup
  • Harry - reimbursement, see recent email
    • Committee agrees this can be reimbursed as membership for AV repairs and incidental expenses
    • ACTION: Peter to email Harry

7. Meeting closed by Patrick at 21:14.