0. Opening

  • Meeting opened by Benjamin at 19:39
  • Present: Margaret, James, Nick, Patrick, Benjamin (until 20:30), Peter
  • Apologies:
  • Absent: Paul
  • Guest:

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2021-09-21 19:30

3. Reports & Standing Items

  • Financial Situation as of 2021-08-23 (Peter)

    • Balances:
      • Cash box
        • $391.30 current, $694.60 start of year ($582.60 start 2020)
      • Business Debit Card
        • $183.14 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4156.96 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
        • $40.86 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $4772.26 (was $4846.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $104.50 this month, $100.00 last, $638.50 this year
      • Expense
        • $47.70 this month, $44.00 last, $610.65 this year
      • Net Proceeds
        • $56.80 this month, $56.00 last, $27.85 this year
    • Outstanding:
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Unreconciled
        • $49.00 cash to be added to cash box
        • Income vs Total Assets
      • Discrepancies reconciled

  • Membership Situation as of 2021-08-24 (Margaret)

    • 4 renewals since last committee meeting

  • Membership trends as of 2021-08-24 (Margaret)

    • Current Paid Members 25, previous month was 25
    • Overdue Members 6, previous month was 7
    • Expired Members 310, previous month was 309
    • Members on meetup.com 462, previous month 458

4. Events Status

  • Review of recent events

  • June

    • ACTION: get James some credentials to upload original meeting recordings
      • DONE

  • July

    • 2021-07-26 PLUG in the Pub
      • Little Island Brewing, CBD (The Island Brew House)
      • Suggest next year’s July PLUG Pub is one with a car park

  • August

    • Second Tuesday 2021-08-10
      • Chris McCormick
        • Title: Free Software vs commercial - why not both?
        • Description: a survey of some ways people are building sustainable businesses on top of FLOSS.
        • 14 in-person attendees, plus some online
        • We have had a request from Yuchen for the recording
        • Worked! Displaying with avmaster on the HDMI/VGA projector
          • hdmi2usb camera capture to James’ laptop, BBB client
          • Latency pretty good:
            • wireless mike -> mixer USB -> laptop -> wifi -> meetings.ucc.asn.au -> wifi -> monitor laptop < 500ms
          • Bad cat5 cable
          • Missing USB-C -> HDMI dongle to display with presenter laptop
          • Some mixer complications, portable mini-replacement not bought yet
            • Xenyx X1204USB bad/noisy channel 1? Has happened before, but intermittently
            • Need another end-to-end monitor

  • Forthcoming events

    • September
      • Second Sunday PLUG+POSH
        • Hosts Stephen Price, Damon Perry
      • Second Tuesday timeslot
        • General hack session? Installfest?
        • Apologies: Nick
          • RFID card access - Patrick, Margaret
          • Equipment needed - Patrick
          • ACTION: James to update calendar and Meetup
          • ACTION: organise food/drink options Margaret & Patrick
          • https://meetings.ucc.asn.au/b/plug should be available as normal, is a meeting admin available?
          • https://jitsi.perthchat.org/ can be a backup, see Jitsi meets
      • PLUG-in-the-Pub
        • Thursday 23rd September
        • ACTION: Patrick to book the Pirate Bar
    • October
      • Second Sunday PLUG+POSH 2021-10-10
        • Hosts Nick, Damon Perry
      • Second Tuesday Quiz Night 2021-10-12
        • Non-zero venue hire fee -> charge attendees $5 members, $10 non-members?
          • Cash, bank transfer, square reader?
        • Margaret to MC
        • Generous Squire Shafto Lane, Perth
          • $150 venue hire, has HDMI TV
          • Booked - payment not needed until 2 weeks before
          • Do we want to order platters? No
        • Paul is happy to help organise
        • Margaret can contribute all questions
        • Sponsors wanted
          • ACTION: Margaret to email list once date/venue are fixed.
        • If others want to help, let us know
        • MOTION: Allocate budget $200 to spend on quiz prizes
          • Proposed: Margaret, seconded Nick
            • Passed without dissent

  • Future:

    • Foreman (Wings)

      • No timeline yet

    • MooseFS Expansion (Wings)

    • email plug@plug.org.au to see if anyone wants to give a talk

    • PLUG AV hack sessions

      • Piggyback on PLUG+POSH Second Sundays for starters, but announce an AV session for… ?
      • Could announce one by email (av@plug, plug@plug) as a AV/admin focused event

    • PLUG-in-the-Pub possibilities:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • tweetdeck credentials - done!

  • ACTION: Paul: Needs to cash the load and go cheque $34.73

    • Status I will endeavour to get this done by February.

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Bank account signatories

    • Patrick’s card: delivered!

  • Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Harry - reimbursement, see recent email

    • Committee agrees this can be reimbursed as membership for AV repairs and incidental expenses
    • ACTION: Peter to email Harry
    • Harry insisted on paying for this years renewal at the August meeting, as he felt he hadn’t yet earned a free year - will claim against next years

6. New General Business

  • meetup.com renewal 2021-07-11 – 2022-01-11
    • USD$16.49/month +GST -> AUD$140, paid 2021-07-27
  • Some spam emails are being sent to plug-owner@plug.org.au/committee-owner@plug.org.au. Is there anyway to automatically discard these?
    • Mostly…
    • Mailman upgrade would help

7. Meeting closed by Patrick at 20:49.