PLUG Committee Meeting 2022-01-18

0. Opening

• Meeting opened by Patrick at 7:49 PM
  • VENUE: https://meetings.ucc.asn.au/b/plug
• Present: Nick, James, Ben, Patrick, Paul, Peter
• Apologies: Margaret
• Absent:
• Guest: StephenF

1. Confirmation of Previous Minutes

• https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-11-16-minutes.md

  • Proposed by Patrick, Seconded by Nick
  • Passed without Dissent

2. Next Committee Meeting

• 2022-02-15 19:30

3. Reports & Standing Items

• Financial Situation as of 2022-01-17 (Peter)

  • Balances:
    • Cash box
      • $446.30 current, $446.30 start of year ($694.60 start 2021)
    • Business Debit Card
      • $102.02 current, $200.00 start of year ($266.00 start 2021)
    • Bank Balance
      • $3885.20 current, $3885.20 start of year ($3801.47 start 2021)
    • Receivables
    • Total Assets
      • $4433.52 (was $4531.50 start of year) ($4846.53 start 2021)
  • Statement:
    • Income
      • $0.00 this month, $0.00 last, $0.00 this year
    • Expense
      • $97.98 this month, $135.10 last, $97.98 this year
    • Net Proceeds
      • ($97.98) this month, ($135.10) last, ($97.98) this year
  • Outstanding:
    • Receivables
      • $10.00 cash being held by Patrick as petty cash/float
      • Taken back at AGM? (to check)
    • Unreconciled
      • $49.00 cash to be added to cash box

• Membership Situation as of (Margaret)

  • 1 new member, 1 renewal since last committee meeting

• Membership trends as of 2022-01-18 (Margaret) Updated by Paul

  • Current Paid Members 30, previous month (November) was 31
  • Overdue Members 2, previous month was 0
  • Expired Members 316, previous month was 314
  • Members on meetup.com 464, previous month 467

4. Events Status

• Review of recent events:

  • November 2021

    • PLUG in the Pub, Wednesday 2021-11-24 6PM
      • The Hampden, Nedlands: https://thehampden.com.au/

  • December 2021

    • Second Sunday BBQ, followed by PLUG+POSH 2021-11-14
      • Nearly had two!
      • Some new faces and returning

  • January 2022

    • Second Sunday PLUG+POSH 2022-01-09
    • Second Tuesday 2022-01-11 AGM
      • Patrick says it went smooth
      • Big thanks to Nick, Margaret, Peter, Benjamin and James
      • for organising and running

• Upcoming events:

  • January 2022

    • Wednesday 2022-01-19 PLUG-in-the-Pub
      • Bull Creek Tavern
      • Mandurah Line has reopened on schedule

  • February 2022

    • Second Tuesday 2022-02-08
      • Alastair has offered a talk, still waiting for details
      • TODO: Paul has emailed Alastair and cc’d committee
      • AV node1 drop off pre-meeting
    • Second Sunday PLUG+POSH 2022-02-13
      • AV hack session @CBD?
      • AV build/buy node2?
      • static templates for youtube uploads
      • next session?

  • March 2022

    • Second Tuesday 2022-03-08 - Raspberry Jam?
      • Project or theme
        • remoting into it with VNC
        • build a pihole?
        • with updates later in the year
        • remote to your home PC/Server :) tnx for the idea Steve
      • New people often show up
      • https://www.raspberrypi.org/jam/ - not currently promoting in-person events
    • PLUG-in-the-Irish-pub?
      • Discuss at next meeting, put your ideas here
      • Irish Pubs https://goo.gl/maps/o9WeNkqQwY2ofVme7

• Future:

  • TODO: Paul to send our email call for talks to the plug list after Alastair’s talk.

  • PLUG AV hack sessions

    • Piggyback on PLUG+POSH Second Sundays for starters, but announce an AV session for… ?
    • Could announce one by email (av@plug, plug@plug) as a AV/admin focused event

  • PLUG-in-the-Pub possibilities:

    • Paddington Alehouse, Mount Hawthorn: http://www.paddo.com.au/
    • Ocean Beach Hotel: https://www.obh.com.au/
    • Last Drop, Beeliar? Was last there
      • 2020-11-23 https://www.meetup.com/Perth-Linux-Users-Group-PLUG/events/274729531/
      • and 2019-05-19 https://www.meetup.com/Perth-Linux-Users-Group-PLUG/events/259110996/
    • Mount Henry Tavern, 27 Manning Rd, Como
      • https://www.mthenrytavern.com.au/
      • https://thehappiesthour.com/venues/perth/mount-henry-tavern/

5. General Business & Matters Arising

• ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • Paul will update all events in meetup and sync with Google calendar

• ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Who/what/where to contact next?
    • https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
  • Also AWS has old address: volunteer to fix?

• Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

• Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html
  • ACTION: Peter to visit branch and try setting up committee address as payid (also ABN?)

6. New General Business

• Problem with backups?

  Got unexpected RPC data format from server:
  This account is currently not available.
  

  • ACTION: James to follow up with Margaret about details of error.

• TODO: Paul to read Spacecubed/Riff meetup agreement renewal for 2022 and reply back to committee. Peter sent a FWD email from Amandine

7. Meeting closed by Patrick at 21:00 PM from the Big Blue Button