0. Opening

  • Meeting opened by Patrick at 20:00
  • Present: Nick, James, Peter, Margaret, Patrick, Benjamin (part-time)
  • Apologies: Benjamin
  • Absent:
  • Guest:

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2022-05-17 19:30

3. Reports & Standing Items

  • Financial Situation as of 2022-04-18 (Peter)

    • Balances:
      • Cash box
        • $522.95 current, $446.30 start of year ($694.60 start 2021)
      • Business Debit Card
        • $180.64 current, $200.00 start of year ($266.00 start 2021)
      • Bank Balance
        • $3754.72 current, $3885.20 start of year ($3801.47 start 2021)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4468.31 (was $4531.50 start of year) ($4846.53 start 2021)
    • Statement:
      • Income
        • $79.00 this month, $0.00 last, $189.00 this year
          • Note that income includes consolidation of food donations for three months
      • Expense
        • $14.36 this month, $5.00 last, $279.84 this year
      • Net Proceeds
        • $64.64 this month, ($5.00) last, ($90.84) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2022-04-19 (Margaret)

    • 1 new member, 0 renewals since last committee meeting

  • Membership trends as of 2022-03-15 (Margaret)

    • Current Paid Members 31, previous month was 31
    • Overdue Members 3, previous month was 3
    • Expired Members 316, previous month was 315
    • Members on meetup.com 469, previous month 464

4. Events Status

  • Review of recent events:

    • March 2022

    • April 2022

      • Second Sunday 2022-04-10 PLUG+POSH
        • More enthusiastic than average
        • Nick: Contacted Artifactory committee re:
          1. meetup cost sharing
          2. event costs
          3. RFID access tag for a nominated co-host
      • Second Tuesday 2022-04-12
        • Dorothy, a dotfile ecosystem: presented by Benjamin Lupton
        • attendees - 10 in person including speaker, 1 online
        • Unusually smooth setup:
          • BBB briefing for presenter
          • wired uplink working and available, presenter laptop on wifi, no network glitches
          • presenter head-mounted mike -> audio mixer, audience handheld mike available
            • XLR extension escaped to general audio box
          • one camera for recording of speaker
          • presenter slides captured by BBB

  • Upcoming events

    • April 2022

      • PLUG Hack afternoon 2022-04-24 13:00
        • Next one: Sunday in 2022-05?

    • May 2022

      • Second Sunday 2022-05-08T12:00 PLUG+POSH
      • Second Tuesday 2022-05-10T18:00
      • PLUG-in-the-Pub last Monday 2022-05-30T18:00

    • June 2022

      • Second Sunday 2022-06-12T12:00 PLUG+POSH
      • Second Tuesday 2022-06-14T18:00

    • July 2022

      • Second Sunday 2022-07-10T12:00 PLUG+POSH
      • Second Tuesday 2022-07-12T18:00
      • PLUG-in-the-Pub , not north/CBD?
        • tentative: last Monday 2022-07-25T18:00
        • Gage Roads, “A” Shed, Fremantle

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Meetup - can we get renewal emails sent to committee@plug.org.au, and use PLUG debit card to pay?

    • Discuss for 10 minutes at next AV hack session

  • rsync.net - also should be paid via debit card if possible, due April

    • ACTION: Benjamin: Create reimbursement transaction

  • aws.amazon.com

    • Bill due?

  • Plan is for PLUG to take over digitalocean.com bill directly

6. New General Business

  • aws.amazon.com
    • ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag

7. Meeting closed by Patrick at 21:17