0. Opening

  • Meeting opened by Paul at 19:40
  • Present: James, Nick, Paul, Peter
  • Apologies: Benjamin, Niall, Patrick
  • Absent: -
  • Guest: -

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2023-02-21 19:30
    • Please do speak up about better times

3. Reports & Standing Items

  • Financial Situation end of 2022-12-31 (Peter)

    • Balances:
      • Cash box
        • $598.95 Dec, $598.95 Nov, $446.30 start of 2022
      • Business Debit Card
        • 167.17 dec, $181.95 Nov, $200.00 start of 2022
      • Bank Balance
        • $3610.89 Dec, $3610.89 Nov, $3885.20 start of 2022
      • Receivables
        • $13.00 cash being held by Nick as petty cash/float Total Assets
        • $4418.01 Dec, $4432.70 Nov (was $4531.50 start of 2022)
    • Statement:
      • Income
        • $0.00 Dec, $70.00 Nov, $626.00 in 2022
      • Expense
        • $14.78 Dec, $0.00 Nov, $767.14 in 2022
      • Net Proceeds
        • ($14.78) Dec, $70.00 Nov, ($141.14) in 2022

  • Financial Situation as of 2023-01-16 (Peter)

    • Balances:
      • Cash box
        • $598.95 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $167.17 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3545.89 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $13.00 cash being held by Nick as petty cash/float Total Assets
        • $4367.79 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $50.00 this month, $0.00 last, $50.00 this year
      • Expense
        • ($31.95) this month, $14.78 last, ($31.95) this year
      • Net Proceeds
        • $81.95 this month, ($14.78) last, $81.95 this year
    • Outstanding:
      • Payables
        • $150 to Paul for Meetup
        • Was it for 2022-07-11–2023-01-11?
      • Receivables
      • Transfers
      • Unreconciled
      • $49.00 cash to be added to cash box
    • ACTION: Paul has emailed meetup receipt to committee 17/1/23.
    • Peter still to purchase a smaller/lighter cashbox, suitable for bringing to meetings.

  • Paul hands over chair to Peter

  • Membership Situation as of 2022-11-15

    • 0 new members, 1 returned, 0 renewals since last committee meeting

  • Membership trends as of 2022-11-15

    • Current Paid Members 29, previous month was 29
    • Overdue Members 2, previous month was 1
    • Expired Members 319, previous month was 320
    • Members on meetup.com 479, previous month 472

4. Events Status

  • Review of recent events:

    • December 2022

      • Xmas BBQ: Second Sunday 2022-12-11 11:00 - 14:00, BBQ at midday, then PLUG+POSH
        • Special thanks to Margaret, Patrick and Niall.

    • January 2023

      • Second Sunday 2023-01-08 PLUG+POSH
      • Second Tuesday 2023-01-10 19:00 AGM
        • Maybe we should have had more food
        • More nominations would have been nice

  • Upcoming events

  • Future:

    • Sarah: Plan for a talk; then a followup related outing e.g. robotics and rawmatter.io ROS2

    • Format: Panel/round table hosted by …!

      • Mix in with a best-of, panel discussion afterwards?

    • Jasper: alternative phone ROMs

    • Margaret: EMACS-based UIs for database applications (not until 2023);

    • Yuchen: Haskell-code-explorer (unlikely to be ready this year)

    • Potential speaker - Locutus - Ian Clarke (Contact)

      • ACTION: Email the above to see if they are interested and when?

  • Wishlist

    • Wanted: Small organisation documentation and minutes workflow, hedgedoc, git, Hugo

      • good for other meetup users
      • Someone??? and Nick can help document what we’re doing

    • Best of Conferences/other Talks

      • LCA/Libreplanet/CCC/FOSDEM/Debconf/Ubuntu/GUADEC/…

    • Local or visiting tech personalities

      • Dedicated HDMI passthrough capture of laptop screen
        • Check framerate
      • Opsis, plus buy spare for node 2/3

    • Local tech visits a la dug.com, ICRAR, Pawsey, rawmatter.io

      • Incentive: Recruitment/careers
      • Promotion&marketing

    • Lightning talks

      • Topics:
        • Software:
          • Major applications, tutorials?: Inkscape, Blender, Git, development, CAD/CAM/CNC
          • Utilities: backup, network, benchmark, productivity, security and password vaults
          • Games
          • Self-hosting services/webapps
        • Hardware: Laptops, Desktops, GPUs
          • Electronics and design
        • Firmware: Coreboot, Wifi, CPU management engines/secure elements SGX/TrustZone
      • Enforce the format a bit more
      • Speaker runsheets? PDF slides in advance
      • All in person? vs all remote on a single evening
        • switching modes after setup can take too long
      • countdown timer

    • Panel discussions:

      • TV on Linux, vs Smart TVs, MythTV, Kodi, DLNA, modern Chromecast - Android (old was ChromeOS)…
      • Running retro browsers/Java for XUL extensions, Java jnlp remote consoles, snaps
      • Retro gaming
      • Low power, playdate: crank input device, solar, …

    • Benjamin: torrent2ipfs (github.com/zorlin/torrent2ipfs), IPFS Cluster, MooseFS for Proxmox (? Possible)

    • Meta-AV-streaming: Bigbluebutton and presenter overview

      • Permissions/moderator/presenter
      • Uploading slides/office documents
      • Shared Whiteboard

    • PLUG-in-the-Pub possibilities:

5. General Business & Matters Arising

  • ACTION: Paul: meetup.com: consolidate paid subscription with Artifactory, as confirmed on 2022-05-17

    • Status: ready to ACTION, confirmed with Paul 2022-06-20, email 2022-07-19
    • Paul: I have confirmed auto renewal is turned off and payment is due in Februrary 2023.

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • rsync.net - also should be paid via debit card if possible, due April

    • ACTION: Peter: link PLUG debit card to rsync.net account

  • aws.amazon.com

    • Bill due?

  • Plan is for PLUG to take over digitalocean.com bill directly

  • aws.amazon.com

    • ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz?
      • early 2023 talk?

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION:Margaret to investigate how to update our details * On hold till contact person returns to choir

6. New General Business

  • Bank signatories: Niall, Benjamin, Nick, Peter

    • Print AGM minutes
      • Collect AGM reports (also from previous years -> website)
    • Perth? Paul + Nick + Niall
    • Paul: If you give me 1 day notice I am normally in the CBD during the day

  • ACTION: Paul: Linux Australia grant money

  • fix/create a https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy

  • update mailing lists: moderators

    • admin/committee busybee items: bulk actions on mailing lists

  • Committee needs an event-focussed meeting

    • Try to organise on in the next few weeks, possibly in person
      • otherwise: will be the focus of 2023-02-21’s regular one
      • delegate separately

7. Meeting closed by Peter at 21:23