0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2023-06-20 19:30 PM - Online
    • Maybe every quarter in person, to be discussed.

3. Reports & Standing Items

  • Financial Situation end of 2023-05-15 (Peter)

    • Balances:
      • Cash box
        • $639.50 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $110.83 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3324.25 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4115.58 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $20.00 this month, $40.00 last, $40.55 March, $170.55 this year
      • Expense
        • ($54.21) this month, ($286.96) last, ($13.76) March, ($472.98) this year
      • Net Proceeds
        • ($34.21) this month, ($246.96) last, $26.79 March, ($302.43) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
        • $86.30 cash to be checked if already booked
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2023-02-21

    • ? new members, ? returned, ? renewals
    • Current Paid Members 28, previous month was 29
    • Overdue Members ?, previous month was ?
    • Expired Members 324, previous month was 319
    • Members on meetup.com 486, previous month 479

4. Events Status

  • Review of recent events:

    • March 2023

    • Second Tuesday Talk 2023-03-14: SBC Jam

      • Niall: Raspberry Pi Foundation has sent us their new camera and a 1-year print subscription to The MagPi

    • PLUG-in-the-Pub 2023-03-27: feniansirishpub.com.au , Adelaide Tce, CBD

    • April 2023

      • Second Sunday PLUG+POSH 2023-04-09 12-4PM at Artifactory
        • Chris, Geminii, Nick got in touch on IRC
        • Niall+Nick: Server admin
          • BBB investigation
          • Cloud bill payments
        • Chris: Trying online meeting options: Jitsi, Jami, BBB, Zoom…
      • Second Tuesday Talk 2023-04-11
        • Wings: See a home lab that’s grown too large
        • New faces, 14-15 people?
        • AV node 1 was not easy to get going
          • partial update of proprietary graphics drivers had happened in background, needed interactive upgrade to complete
          • but first, the rest of the unattended-upgrades took 30-45 minutes
            • Backup plan: Could not get audio mixer talking to presenter laptop (required too much power? and video out was fragile)
            • Backup plan: Audio mixer talked to Niall’s laptop
            • No time to get AV node 1 camera running
            • No PLUG backup AV nodes or parallel setup
              • Benjamin D-S brought a camera+tripod, with ~1 hour of card recording
          • Need adaptors/dongles:
            • 12m cat5e ethernet
            • USB-C to HDMI video out
            • HDMI to USB video capture
            • USB-C to USB-A to audio mixer
        • Could not clean last phone number off sign - try acetone? cover with foil tape? another sign?

    • May 2023

      • Second Tuesday Talk: Custom Android ROMs 2023-05-09
        • Jasper: Alternative Android phone ROMs
        • Refreshments: Nick brought some
        • AV node 1 is with Nick, RFID cards with Nick+Niall
        • UCC’s BigBlueButton was unreachable on the night, so we ended up recording the meeting with OBS Studio
          • Only used a single camera pointed at projector screen plus wireless mic. It was serviceable, but would have been better with a second capture card for the presenter laptop.
          • It took a little time to set up the scenes. Would need a bit more to set up dual cam scenes.
      • Second Sunday PLUG+POSH 2023-05-14 12-4PM
        • Above-average attendance (with huge RSVPs!)

  • Upcoming events:

    • May 2023

      • PLUG-in-the-Pub 2023-05-29: Norfolk Fremantle

    • June 2023

      • Second Sunday PLUG+POSH 2023-06-11 12-4PM
        • Debian Release Party? see below
      • Second Tuesday 2023-06-13 Talk if not Workshop.
        • ACTION: Niall will confirm with Lachlan Barker: Linux sound/audio stack
        • If not AV Workshop. OBS work and build AV node 2, 3?
        • ACTION: Refreshments?

    • July 2023

      • Second Sunday PLUG+POSH 2023-07-09 12-4PM
      • Second Tuesday 2023-07-11 Talk? or workshop?
        • PLUG Admin? or AV in person workshop; build AV node 2, 3?
      • PLUG-in-the-Pub 2023-07-xx: Stirling Arms, Guildford? Mon 31st?
        • join/share for specials

    • August/September 2023

      • PirateBar@Mount Hawthorn / PirateLife@CBD ?
      • Second Tuesday 2023-08-08 Talk? or workshop?
        • use part? of timeslot to work on PLUG Admin? or AV in person workshop; build AV node 2, 3?
      • Second Sunday PLUG+POSH 2023-08-13 12-4PM
      • Second Sunday PLUG+POSH 2023-09-10 12-4PM
      • Second Tuesday 2023-09-12 Talk? or workshop?
        • use part? of timeslot to work on PLUG Admin? or AV in person workshop; build AV node 2, 3?

  • Future talks?

    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Benjamin D-S: EMACS
    • Yuchen: Haskell-code-explorer (unlikely to be ready this year)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

    • Allowing us to focus on the remainder of the items

5. General Business & Matters Arising

  • ACTION: meetup.com: consolidate paid subscription with Artifactory, as confirmed on 2022-05-17 Date: Tue, 02 May 2023 11:22:19 +0000 (UTC) From: Meetup info@email.meetup.com Subject: Important message about Perth Linux Users Group (PLUG) ??????

    • 2023-05-15 status: Fletcher, plus Niall, Nick, Peter, Benjamin, James, Patrick, Stephen ?

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • ACTION: Paul will update all events in Google calendar initially
    • ACTION: Paul will update all events in meetup from Google calendar (tweak both as required to keep them in sync)
    • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID” ?
    • facebook?
    • list email?

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • aws.amazon.com

    • Bill due first few days of each month
    • ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

  • Plan is for PLUG to take over digitalocean.com bill directly

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Margaret to investigate how to update our details * ACTION: Niall to reach out to Margaret and confirm. * On hold till contact person returns to choir

  • Bank signatories: Niall, Benjamin, Nick, Peter

    • Print AGM minutes
      • Collect AGM reports (also from previous years -> website)
    • Perth? Paul + Nick + Niall

  • ACTION: Paul: Linux Australia grant money, when have stablised our events.

  • Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow

  • update mailing lists: moderators

    • admin/committee busybee items: get people using bulk actions on mailing lists

  • ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

  • President and Secretary to arrange going to the bank.

7. Meeting closed by Niall at 20:26 PM