0. Opening

  • Meeting opened by Margaret at 19:49
  • Present: James, Margaret, Peter, Nick
  • Apologies: Paul, Benjamin. Patrick
  • Absent:
  • Guest:

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Tuesday 2021-06-15 19:30

3. Reports & Standing Items

  • Financial Situation as of 2021-05-17 (Peter)

    • Balances:
      • Cash box
        • $313.10 current, $694.60 start of year ($582.60 start 2020)
      • Debit card (old)
        • Expired current, Expired start of year (Expired start 2020)
      • Business Debit Card
        • $186.85 current, $266.00 start of year (opened June 26, 2020)
      • Bank Balance
        • $4212.96 current, $3801.47 start of year ($2114.42 start 2020)
      • Receivables
        • $40.86 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $4753.77 (was $4886.53 start of year) ($2801.48 start 2020)
    • Statement:
      • Income
        • $84.50 this month, $40.00 last, $242.50 this year
      • Expense
        • $10.75 this month, $0.00 last, $234.94 this year
      • Net Proceeds
        • $73.75 this month, $40.00 last, ($7.56) this year
    • Outstanding:
      • Income
        • $60 cash entrance fees received at Car Rally
      • Expense
        • $44 cash spent on prizes/food
      • Payables
        • $0.00
      • Receivables
        • $16.00 cash being held by Nick as petty cash/float
      • Transfers
        • $0.00

  • Membership Situation as of 2021-05-18 (Margaret) 3 renewals since last committee meeting

  • Membership trends as of 2021-04-20 (Margaret) x Current Paid Members 32, previous month was 33 x Overdue Members 1, previous month was 0 x Expired Members 308, previous month was 308 x Members on meetup.com 450, previous month 452

4. Events Status

  • Review of recent events

  • Forthcoming events

    • May
      • 2021-05-31 PLUG in the Pub
        • Broken Hill Hotel, Victoria Park
        • ACTION: Done: James: update meetup
    • June
      • Second Tuesday 2021-06-08 Benjamin on riff.cc
        • ACTION: ?? : update meetup
      • Second Sunday 2021-06-13 PLUG+POSH hack afternoon
    • July
      • Second Sunday 2021-07-11 PLUG+POSH hack afternoon
      • Second Tuesday 2021-07-13
        • ACTION: Margaret to email callout for lightning talks - request slides to be provided in advance
      • 2021-07-xx PLUG in the Pub
    • August
      • Quiz Night in August? Ben to MC.
        • Paul is happy to help organise
        • Sponsors wanted
          • ACTION: Margaret to email list
        • If others want to help, let us know
        • Moved from May - needs more prep time?

  • Future:

    • Foreman (Wings)
      • No timeline yet
    • MooseFS Expansion (Wings)
    • PLUG AV hack sessions
      • Piggyback on PLUG+POSH Second Sundays for starters, but announce an AV session for… ?
      • Could announce one by email (av@plug, plug@plug) as a AV/admin focused event
    • PLUG-in-the-Pub possibilities:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort

    • Note update everything from Google Calendar (master)
    • ACTION: Margaret: email list with announcements/final reminders
    • ACTION: Paul happy to keep meetup.com up to date
    • ACTION: Benjamin: Will keep facebook.com up to date
    • ACTION: All: calendar, backup where needed
    • ACTION: Done x2: investigate promoting on Twitter (Official plugorgau user)
      • Password has been reset and provided to all present at April committee meeting
      • But password reset was requested again on 2021-05-17
        • ACTION: Benjamin: Tweet June meeting notice
    • LUGcomms

  • ACTION: Paul: Needs to cash the load and go cheque $34.73

    • Status I will endeavour to get this done by February.

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Domain name issue

    • .org.au holders need documentation of incorporation?
    • ACTION: Nick followup with Tim:
      • Emailed 2021-05-17, plug.org.au looks good in whois as “Eligibility Type: Incorporated Association”
      • Renewal is due 2021-07-02, will renew automatically 30 days before

  • Bank account signatories

    • Patrick’s card is with Benjamin until pickup

  • Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements

6. New General Business

  • AV budget

    • MOTION: To authorize a $300 initial budget for audio-visual equipment, with any bank account signatory having authority to spend and/or reimburse from it.
      • Proposed Nick, seconded James, passed unanimously
      • Please post receipts to committee list
      • Items previously purchased are included in this limit:
        • replacement rectifier for Opsis hdmi2usb board
        • replacement battery for main AV laptop

  • ACTION: Nick: Update BBB friendly URL, test after this meeting: https://meetings.ucc.asn.au/b/plug

  • Communications - if you do something that will result in an email to committee@plug.org.au (e.g. make a purchase on PLUG’s behalf, request a password reset), please send an email to committee@plug.org.au so that we know it is genuine.

7. Meeting closed by Margaret at 21:40.